Agendas for the monthly trustee meetings

2016 June Agenda

Richmond Free Library Trustees

Thursday, June 2, 2016

6 pm



Approve minutes

Treasurer’s Report

Library Director’s Report, including summer maintenance projects update.

Finalize plans for July 4th

Executive Session: Library Director’s performance review.






(Open to the public)


2016 May Agenda

Richmond Free Library

Trustees Meeting

May 5, 2016



  • Approve March Minutes
  • Director’s Report
  • Treasurer’s Report
  • July 4th water & book sale
  • Review of building & equipment list and capital reserve
  • Review of open meetings law (Laurie)
  • Meeting schedule

2016 March Agenda


Richmond Free Library Trustee Meeting

March 3, 2016





  • Welcome Ellen Crary and introductions all around


  • Review/approve Feb. minutes


  • Treasurer’s Report


  • Elect Officers


  • Plan for April 3rd Volunteer Brunch


  • Comments on Town Meeting and book sale


  • Prioritize Spring projects based on Rebecca’s list


  • Plan May meeting agenda and choose facilitator









2016 February Agenda

Richmond Free Library Trustee’s Meeting

Agenda – February 4, 2016


6-7:30 pm


  • Approve January minutes
  • Library Director’s report
  • Treasurer’s report
  • RFL Policies annual review and approval.
  • Approve final bill payment policy.
  • Plan for the Volunteer Recognition Lunch – April 3rd?
  • Update on Friends Book Sale activities
  • Update on H-burg Pub dinner
  • Evaluate annual appeal efforts




2016 January Agenda

Richmond Free Library Trustee’s Meeting

Agenda – January 7, 2016


6-7:30 pm

  • Approve December minutes
  • Library Director’s report (via notes)
  • Treasurer’s report
  • Finalize bill paying policy (Rebecca’s draft)
  • Review Library policies (as noted in Dec minutes)
  • Volunteers brunch Sun Feb 7

2015 December Agenda

Richmond Free Library

Trustees Meeting Agenda for December 3, 2015


6:00 Greetings and review minutes of November Meeting

6:10 Treasurer’s Report

6:15 Librarian’s Report

6:45 Discuss bill paying policy

7:00 Update on Friends meeting

7:05 Holiday Fair involvement/activities

7:10 Review year end appeal

7:15 Review priorities for 2016

7:30 Adjourn

2015 November Agenda

Richmond Free Library Trustees Meeting

November 12, 2015

6-7:30pm, Richmond Free Library


Approve Minutes

Treasurer’s Report

Librarian’s Report

– Courier Pilot Project

– Ashgate grant award

– Annual Appeal Letter

– Raffle Basket Project

– Report on Library Staff Retreat


Bill Approval/Payment Policy

  • Back story
  • Report on Kristen’s Meeting with Taylor
  • Discussion of alternative bill approval policies
  • Possible vote on bill approval/payment policy


Report on Trustee Conference

Holiday Fair involvement (if any)

December Agenda.

2015 August Agenda


-approve June minutes

-Library Director’s report

-treasurer’s report if necessary

-building report update, committee update, next steps

-July 4th report

-Friend’s meeting report

-annual Trustee calendar items?

-think about annual appeal letter

-firearms in the library

2015 June Agenda

Richmond Free Library Trustee’s

Agenda – June 8, 2015

6-7:30 p.m. at Richmond Free Library

Approve May Minutes

6:05-6:15  Discuss Keith’s Treasurer’s Report  — Questions, Suggestions for FY 2015-16?

6:15-6:35 Library Director’s Report — Rebecca

  • Summer Plans
  • General maintenance
  • Other

6:35-6:55 Library Building

  • Rebecca report out on Building Assessment.
  • Keith report out on Library Facility Committee meeting.
  • Next steps?

6:55-7:10 July 4th Water and Book Sale Planning

7:10-7:25 Executive Session

  • Library Director – Annual Evaluation

7:25-7:30 August meeting-

  • Facilitator
  • Agenda items