2018 February Minutes

Richmond Free Library
Board of Trustees

Meeting Minutes – February 1, 2018

Present:  Jenna Bisset, Ellen Crary, Laurie Dana, Keith Franz, Kristen Hayden-West, Rebecca Mueller

Minutes from January Meeting

The Minutes from the January 18, 2018 meeting were unanimously approved.

Treasurer’s Report

Keith reported that the budget expenditures to date are in line with expectations.  He reviewed two specific line items of concern — $985 for Green Mountain . . . and $500+ for Bennington Coop (electrical).  Rebecca clarified that the Green Mountain charge is for Consortium dues.  Keith will research the Bennington charge.

Librarian’s Report

  • Air intake pipe to youth library furnace iced over and furnace shut down. Contractor suggested hiring scaffolding/cherry picker to access pipe (which is just under the roof line) to clear or to wait until it melts.   Since we have three other zones that were heated, Wendy decided to let the ice melt.   (A good decision, I think)
  • Extreme cold caused a pipe/valve in the sprinkler system to burst. This triggered an alarm to the fire station.   Both Laurie & Kristen were alerted.   Kristen came to the library to make sure the fire fighters had access to the building.   (NOTE: The Fire Station has both door code and keys to the building.)
  • Librarian submitted fiscal 2016-2017 library report to the Town for publication in the 2017 Town Report.
  • Librarian submitted fiscal 2016-2017 report and statistics to the Department of Libraries.
  • Library will sponsor a baby-sitting certification course in March. Maximum enrollment is 12 students at $39/each.
  • Library will host animation workshop during winter break with Angelike Contis from Mount Mansfield.
  • Clarification regarding raffle baskets note in January minutes. The baskets WERE on display during the Holiday Market from 9:30 am to 2 pm in the foyer of the library.   That day represented the largest number of tickets sold, but tickets sold still fell short of last year’s yield, even though raffle were on display same amount of time.    Perhaps contents weren’t as exciting as last year?

Non-Resident Fees

Per Rebecca’s proposal from the last Trustees’ meeting that the fees from non-Richmond residents go into the Library budget and not into the Town’s general fund. Rebecca checked with Connie at the Town Offices.  She needs to confirm with the auditors that this can be done and how best to reflect it in the books.  The amount is around $1,200 annually.  There was discussion that this should help offset salaries and/or books & materials since these fees are being paid to allow non-residents access to library materials and support staff.  This item will remain on future agenda’s until resolved.

Town Meeting

After some discussion, Trustees agreed that we are not at a point to present the new Strategic Plan at March town meeting.  The library has not been asked to present anything so we have no plans to do so at this point.

Volunteer Brunch

The annual volunteer brunch will take place on Sunday, February 4. The library currently has about 25 volunteers. Everything is in place for the event.

Strategic Plan

Trustees worked on rewording of Strategic Plan category descriptions.  After extensive discussion, a 5th item was added to the categories and was tentatively titled “Interactions.”  Trustees asked for time to consider this wording and, perhaps, come up with a more appropriate category title.

RFL Trustee Farewell & Election Report

Trustees officially thanked Kristen Hayden-West for 10 years of service as a Library Trustee.  There will be two candidates on the ballot in March for the open seat.

Next Meeting:

The next Trustees meeting will be Thursday, March 1 at 6:30 p.m. at the Library.

Agenda items will include finalizing and voting on the 2018-2022 Strategic Plan; update on Non-Resident Fee status, Book Sale report.


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