2017 January Minutes

Richmond Free Library Trustee’s

Minutes – January 5, 2017

 

Present: Ellen Crary, Laurie Dana, Keith Franz, Kristen Hayden-West, Cammy Richelli,

Welcome

Kristen called the meeting to order.

Treasurer’s Report

Keith reported that the status of the budget at 5 months into the fiscal year is fine.  The payment for the redo of the stairs ($6,705) was made out of the capital reserve fund.

Report on Second Budget Meeting with the Selectboard

Kristen, Keith and Laurie attended the January 2 Selectboard meeting regarding the proposed Library budget.  As expected, the Selectboard’s concern was the 12.4% increase, which is almost entirely due to adding hours to make the Assistant Director’s position 32 hours per week and thus eligible for town benefits.  Trustees made the following points:

  • The position of Assistant Director is an important one as this individual manages the library in the Library Director’s absence.
  • This individual also manages (and often develops) children’s programming and will be taking on the role of Children’s Librarian.
  • The additional hours are needed as the current Children’s Librarian is cutting back his hours and to help with coverage hours lost by the resignation of another employee.
  • It is the desire of the Trustees not to lose this excellent, highly trained and competent employee due to financial or benefit considerations—we already lost an excellent employee this year.
  • Keith observed that with this change, the ratio of the library’s salary to benefits would be 22%, exactly the same as the town’s ratio overall.

 

Selectboard members asked several questions but did not indicate any decision in the matter.  They also asked if the Library would be willing to do a presentation as part of this year’s Town Meeting in March.  Trustees said that they would, but asked if there were specific items the Selectboard wanted addressed and also how long a presentation would be.  No specific decision on this was made.

Next steps:  Trustees will wait for the Selectboard’s response and discuss any possible next steps at the February Trustees meeting.

Candidate for Library Trustee

Jenna Bisset will be running for the Trustee position being vacated by Cammi at the March 7 Elections.

Trustee Meeting Schedule

On the Library Director’s request, the Trustees discussed and agreed to return to a monthly meeting schedule on the first Thursday of each month.

Library Volunteer Brunch

The annual volunteer recognition brunch will take place on Sunday, February 5 in the community room.  Staff and Trustees will arrive at 11 and the volunteers will be asked to arrive at noon.  The format of the event will follow past years.  Laurie will arrange for flowers and Kristen will work with Rebecca to determine what food is needed.  Trustees indicated an interest in finding out what staff wanted to provide and then they will fill in what is needed.

Fundraising Letter

The planned fundraising letter did not go out during December.  Trustees felt that we should still do a letter and that National Library Week (April 9-15) might be appropriate, particularly since this year’s theme is “Libraries Transform.”  Laurie will work with Rebecca on getting this done.

Friends Book Sale

February 17 & 18 will be the Friends of Richmond Library book sale.  Trustees are encouraged to sign up for a shift working the sale.

Conservation Fund

Kristen will start the process of applying for the Conservation Fund and Trustees recommend that the funding request be for restoring and insulating the front door so that it is working order and restoration of the steeple.  Kristen would make this request in conjunction with Geoff Urbanik on behalf of the Town and Trustees.

Next Meeting: The next meeting of the Richmond Free Library Trustees will be Thursday, February 2.  Ellen and Laurie will not be able to attend.

Agenda items

Additional budget discussion (if needed)

Planning for a Town Meeting Day presentation (if needed)

Final planning for Volunteer Brunch

Approval of November minutes (not taken care of at this meeting)

Approval of January minutes

 

March Trustee’s Meeting:  The March meeting will take place from 6-7 p.m. and then Trustees will adjourn to say farewell to Cammi as this will be her last meeting as a Trustee.

Respectfully submitted,                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Laurie

January 7, 2017

Laurie Dana, Secretary

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