2016 June Minutes

Richmond Free Library Trustee’s

Minutes – June 2, 2016

 Present: Ellen Crary, Laurie Dana, Kristen Hayden-West, Cammy Richelli, Rebecca Mueller

Absent: Keith Franz

Welcome

Cammy called the meeting to order.

 

Minutes of March Meeting

The Board approved the minutes of the May meeting unanimously.

Library Director’s Report

  • Rebecca reported that all summer programs are in place and a flyer to be distributed through the area schools is being printed.
  • There will also be adult activities during the summer including a workshop on June 25 with the artist who created the mezzanine banners.
  • Building maintenance issues continue as the boiler expansion tank needs to be replaced and some work needs to be done on the air conditioning systems. A new tank will be installed and HVAC recommended that the AC refrigerant be topped off, to hopefully fix the air conditioning issues.  Contractors once again mentioned that having the boiler on the 3rd floor was not a great idea.  Trustees wondered if it is worth exploring moving the mechanicals.  Kristen thought that the reason they were not installed in the basement was due to the damp conditions.
  • Rebecca also mentioned that some noise when the elevator runs is due to the hydraulic fluid being cold and having to be heated. The solution would be to heat the elevator mechanical room.

Treasurer’s Report

While there was no official treasurer’s report, Trustees and the Library Director are not aware of any current issues.

July 4 Water & Book Sale

The trustees will again have a water and book sale during the July 4th festivities and will gather at around 8:30 a.m. to set up.  Keith will purchase water, Kristen will arrange for the tent, Laurie will bring water buckets & cash.

Summer Building Projects

Rebecca has received one estimate of $9,000 to remove the old concrete steps and reinstall new ones.  The contractor did mention that the big tree IS likely causing and will continue to cause problems with these steps as the roots have grown underneath them.  He would need to significantly cut the roots to lay the base for the new steps and they would likely just grow back.  Rebecca still needs to get 2 more bids for the work.

Executive Session

Laurie moved to go into Executive Session to complete the annual Performance Evaluation of the Library Director.  The motion carried unanimously.  Executive Session ended at 7:30 p.m.

 

Next Meeting: The next meeting of the Richmond Free Library Trustees will be Thursday, September 1, 2016.

Reminder:  The new meeting schedule for the Richmond Free Library Trustees is the 1st Thursdays of the month in January, March, April, June, September & November.

 

Respectfully submitted,                                                                                                                                                                Laurie
June 5, 2016

Laurie Dana, Secretary

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